B. Glossary of terms used in Part 3

The following is a glossary of terms which are used in this Part, and which have a specific meaning in the context of College life.  It explains the meaning of each term and is a source of useful information.  Please read it carefully.

Collections: are of two types:

1) mock exams, usually on the previous term’s work, set by the College, generally in 0th week before the beginning of each term. Some collections are penal collections or returning to college collections.  Please see below for the definition of each type.

2) individual meetings with the Principal and Senior Tutor/Tutor for Graduates, to discuss the student’s progress (also known as reports meetings).

College Advisor: in addition to their University supervisor, every graduate student should have a College advisor.  Although not formally involved in teaching the student is on hand to help if there are problems with the department or course.

College Doctor: the College Doctor(s) or College Medical Practice is Dr Kenyon and Partners of 19 Beaumont Street, Oxford.  All students are required to register with a doctor in Oxford, and College recommends that they register with 19 Beaumont Street, although students may choose another practice, if they so prefer.  Oxford doctors are familiar with the demands of the University, and know what sort of medical evidence the Proctors require.  Students returning from suspension may be asked to have their ‘home’ GP or consultant liaise with Beaumont Street in order to decide whether or not they are fit to return to study.

Exclusion: a student may be excluded from use of the College buildings or services as part of a disciplinary process.  The student will still be registered on her/his course, but not allowed to come into College or use College facilities, except for planned academic meetings with a tutor.

Final Honours School (‘Finals’): the final University examinations, usually taken at the end of the third year.  For some courses, however, these examinations may be in two parts, Part 1 at the end of the second year and Part 2 at the end of the third.

First Public Examinations: first-year University examinations, usually taken at the end of Trinity term in the first year, but for some courses at end of the Hilary term of the first year and for others at the end of Hilary term in the second year.

Graduate:   a student of the College who is reading for a postgraduate taught course degree or for a graduate research degree.

Junior Member : any student of the College, whether a graduate or an undergraduate.

Suspension: a period of withdrawal from a course, requested by a student and granted by the College on medical, or other limited, grounds.  It is expected that the student will be allowed to return to the course, when particular conditions have been fulfilled.

Matriculation: ceremony whereby a student is formally admitted to the University by the Vice-Chancellor (or a Pro-Vice-Chancellor), usually held in first week of Michaelmas term in a student’s first year.  No-one is allowed to take University exams unless they are a matriculated student.

Overstanding for Honours: according to University rules, the time taken to finish an undergraduate degree cannot exceed 15 terms from matriculation.  If, for reasons such as illness and suspension, the student wishes to take longer than this, s/he must apply to be ‘overstanding for honours’.

Penal collections: exams set by the College as part of the formal disciplinary process.  The student must reach a particular mark (usually 60 in each paper) in order to be deemed to have passed.

Permanent withdrawal from the course: this term refers to permanent withdrawal of a student by the College from his or her course, and results in the student ceasing to be a member of the College and of the University.

Proctors: are the University’s disciplinary officers who oversee the implementation of the University’s statutes and regulations.

Residence: According to University regulations, every student must be in Oxford (defined as living within six miles of Carfax Tower for an undergraduate, and twenty-five for a graduate) and actively pursuing their studies for six out of eight weeks every term, in order to ‘keep residence’ for their degree.  Students who do not fulfil this ‘residence requirement’ may be deemed to have permanently withdrawn themselves from their course.

Returning to College collections: exams set by the College as part of the academic conditions for return into residence after suspension.

Senior Member: a fellow of the College

Student: an undergraduate member of the College or any graduate member of the College who is receiving instruction within the University.

Subject Tutor: the tutor responsible for teaching any one course to a student.

Supervising Tutor: the College tutor with oversight of a student’s entire course.

Supervisor: tutor responsible for supervising a dissertation or thesis, whether for a graduate or an undergraduate.

Suspension: a period of withdrawal from a course initiated by the College on disciplinary or fitness to study grounds.  It is expected that the student will be allowed to return to the course when particular conditions have been fulfilled.

Undergraduate: a student reading for an undergraduate degree.

Withdrawal: a student may be withdrawn from the course either temporarily, in the case of  suspension, or permanently, in which case s/he is no longer a student of the University.