A. Introduction

1. The scope of this Part

This Part sets out the regulations and procedures that apply to students of the College in respect of discipline in relation to their academic performance and, their general behaviour, any application to suspend and any determination of fitness to study, as well as the procedures that should be followed by students who wish to make a complaint against a student or a Senior Member of College or about some aspect of College policy or practice.   It also sets out the procedure that will be followed on any appeal made from any decision of the College.  Note that under Statute I.2 the Governing Body has the power to make, alter or rescind these Regulations.

The sections of this Part are as follows:

a) Introduction

b) Glossary of terms used in this Part

c) General rules of student behaviour

d) Disciplinary Procedures

e) Complaints Procedures

f) Academic Regulations

  1. Academic standards
  2. Feedback and support
  3. Informal remedial process
  4. Formal disciplinary process
  5. Suspension policy relating to Maternity and Paternity Leave
  6. Suspension from Study  – Policy and Procedures
  7. Fitness to Study Policy and Procedures
  8. Appeals Procedures

2.  Provisions of the University’s Statutes and the College’s Statutes and Byelaws

2.1   Codes of conduct and disciplinary procedures relating to students as members of the University are set out in the University’s Statute XI) and the Proctors’ and Assessor’s Memorandum.

2.2   The power of the College Governing Body to permanently withdraw a Junior Member from his or her course is set out in Section 5 of the College’s Statute X.  The College Statutes are to be found at http://www.hmc.ox.ac.uk/discover/college-policies/.

2.3   The general rules of conduct and disciplinary procedures applying to Junior Members of College are constituted by the College’s Byelaws III, IV and VI.  The College Byelaws are to be found at http://www.hmc.ox.ac.uk/discover/college-policies/.

2.4   All further references to Statutes and Byelaws in this document will be to the College’s Statutes and Byelaws (unless explicitly stated to the contrary).   In any cases of conflict or doubt, the Statutes will take precedence over the Byelaws, and the Statutes and Byelaws will take precedence over any other procedures or regulations.

2.5   The College also fully subscribes to the University’s policy on Equal Opportunities set out in the Proctors’ and Assessor’s Memorandum at http://www.admin.ox.ac.uk/eop/.  Any complaints internal to the College on the grounds of discrimination by race, gender, disability, sexual orientation, marital status or any other protected characteristic will be dealt with in line with the relevant University policies insofar as they are applicable.

3.  Sources of help for students

There are a number of sources of help and advice available to students, including their tutors, the Senior Tutor and the College Chaplain and Junior Dean (on academic and pastoral matters), the College Doctors and the University Counselling Service (on matters of health and wellbeing), and the officers of the Junior Common Room (or Middle Common Room in the case of Graduate Students) and the Oxford University Student Union Student Advisory Service.

4.  Informal resolution of problems

In dealing with a disciplinary matter or complaint an informal resolution will always be attempted where possible. In each case there should be resort to the formal procedures only when (a) the matter in question is self-evidently of too serious a nature for an attempt at informal resolution to be practicable; or (b) the informal procedures indicated below fail to result in a satisfactory resolution; or (c) the outcome of the informal process is a progression to the formal one.